Information Governance Assistant

Job Summary

The Counter Terrorism Police Headquarters (CTPHQ) Information Governance Team is a unit that sits within the Compliance and Assurance Pillar.  The purpose of the unit is to assist in the strategic management and delivery of data compliance and governance. The Information Governance Unit is responsible for providing advice and guidance on data protection compliance issues across the CT Policing Network and MPS SO Command.​

 

​The Information Governance Unit responsibilities include:​ Data Protection Act requests and queries; Data Protection Impact Assessments (DPIA’s) and Data Sharing Agreements (DSA), ensuring agreements comply with data regulations and underpin legislation, whilst still enabling effective collaboration with CT Policing partner organisations.​

 

Your role will be responsible for providing advice & guidance on all matters relating to data compliance across the CT Policing Network, promoting best practice and providing a consistent approach to data compliance. ​Also to identify, advise & support the development of all Data Sharing Agreements and Data Protection Impact Assessments between CT Policing and partners. As well as managing the Data Compliance Board, to develop compliance across the CT Policing Network and managing compliance risks.​

             

Key Tasks

 

The post holder will be required to do the following:

 

• Collate, review and advise the business on  the Data Protection Impact Assessments screening question process
• Work with colleagues to collate and advise the business on data protection queries
• Proactively engage with the business and key stakeholders to ensure all data compliance issues are being managed in accordance with legal and statutory requirements
• Work with the business to embed best practice and ensure data protection standards are maintained
• Ensure all sharing arrangements and data protection impact assessments are centrally held and annually reviewed in line with CT Policing Policy
• Maintain and develop the Information Governance register
• Support review of IGU documentation and toolkits annually
• Facilitate and manage Data Protection Governance Board
• Manage IGU risk register and ensure appropriate escalation to the governance boards

 

 

Essential Experience

 

• Understanding of the Data Protection Act
• Strong team working skills with ability to work effectively with a variety of stakeholders, including internal and external partners
• Excellent ability to communicate effectively to different teams and make complex, technical language and concepts simple
• Organised and methodical with excellent planning and time management skills
• Highly proficient with Microsoft business applications, e.g. Teams, Outlook, Word, Excel & PowerPoint

 

Desirable Experience

 

• Understanding of the CTP network and how it operates

• Knowledge of information governance policies and procedures, including:

• Data Protection Impact Assessments.
• Sensitive Data Processing.
• Data Sharing Agreements
• Data retention
• Data erasure / restriction requests to forces
• Data privacy notices
• Information Risk Management

 

Vetting and STRAP

 

This post requires access to the most sensitive intelligence material on a daily basis. Applicants must hold or be prepared to undergo National Security Vetting (NSV) Security Check (enhanced) (SC(e)) level before taking up the post; with a willingness to undergo Developed Vetting (DV) once in post, if required.

 

Additionally, this material is of particular sensitivity to the UK and its distribution must be restricted to UK nationals. In approved circumstances dual nationals (of which one element is British) may also be granted access. However, in the event that potential conflicts of interest cannot be managed the post holder will not be able to see the intelligence material and will not be able to perform their duties. For the purpose of safeguarding national security and in line with Cabinet Office Policy, supported by Section 82(2) to (4) of the Police Reform Act (2002), applicants who do not hold or acquire Security Check (enhanced) (SC(e)) or Developed Vetting (DV) clearance and meet the nationality requirements cannot be offered the post.

All appointments are subject to the post holder satisfying the highest levels of security clearance at the time of appointment and for the duration of the secondment agreement. Failure to achieve such clearance or removal of such clearance will result in termination of the secondment agreement and the post holder will be returned to their Home Force/Home Organisation. This does not affect your statutory right.

Confidentiality Agreement

Applicants should also be aware of the need to sign a confidentiality agreement on taking up the post. 

Our Employee Commitments

 

Counter Terrorism Policing aims to create an inclusive and welcoming atmosphere and culture and an environment where all our people feel a strong sense of belonging and are able to reach their full potential. Where any group or individual can be and feel respected, supported and valued to fully participate and contribute to our mission of “Working to keep people safe from Terrorism”.

 

Inclusion, diversity and equality is at the front and centre of our approach to make the composition of Counter Terrorism Policing more representative of the communities we serve.  As Counter Terrorism is rooted in Local Policing, to tackle today’s complex policing challenges, applications from across all communities are therefore essential and encouraged. Counter Terrorism Policing as a network is committed to ensuring that disabled people and those with long-term health conditions have the opportunities to fulfil their potential and realise their aspirations’.

 

Counter Terrorism Policing is committed to creating an inclusive working environment. We welcome and encourage applications from candidates who are seeking flexible working arrangements, and including part time working or job share. In addition, this role has been reviewed following learning from work during the Covid pandemic and may be done in an agile manner. In the first instance, please contact the vacancy holder to discuss how such arrangements could be accommodated (where applicable). 

 

How to apply

Find this role and many more on www.counterterrorism.police.uk/careers/